Administrative Support
3.
8 Rockville, MD Rockville, MD Full-time Full-time $96,470 - $164,010 a year $96,470 - $164,010 a year 2 days ago 2 days ago 2 days ago Job Description BAE Systems is seeking an experienced, highly organized, and enthusiastic Functional Administrative Support Specialist for their Program Management Office to assist in a variety of tasks for our US Navy Strategic Systems Program contract.
The selected candidate will be assisting with meetings, conferences, workshops, and events, as well as assisting with travel planning/expenses and other administrative duties as assigned.
Duties and routine tasking include but not limited to:
Overall coordination of other administrative assistants supporting the program, to include ongoing or required training Maintain program organization charts Coordinating the update of all required presentation material Schedule meetings, conferences, workshops and events (to include event logistics) Host WebEx and Microsoft Teams meetings as well as prepare and present materials Assist with hosting conferences, events and workshops Taking meeting minutes and action items (to include post-meeting action item tracking) Review processes and policies pertaining to administrative support and advocate for disposition Support and lead onboard activities for new hires in all program areas and maintain the accuracy of tools and checklists that support onboarding Assist with internal office and cubicle moves, as well as maintaining the office seating charts Assist with submitting visit requests in support of customer meetings, training events, and conferences Assist with updating internal work instructions and supporting other administrative functions as needed Coordinate and track completion of monthly building Safety Walkthroughs (to include reporting) Create and track miscellaneous equipment and software purchase orders and communicate status with requesting activities Required Education, Experience, & Skills Minimum education and related/relevant work experience required:
HS diploma and at least 10 years of related/relevant work experience.
This will include a high level of proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, Visio, and Outlook) and basic proficiency with online meeting tools (WebEx, Microsoft Teams).
Additional skills/experience required:
Excellent written and oral communication skills Ability to understand quickly and effectively explain complex concepts and processes Ability to work well with cross-functional teams and promote collaboration across organizational boundaries Ability to influence and resolve differences across organizational boundaries Ability to provide exceptional customer support to internal and external customers by understanding and anticipating their needs and concerns, responding promptly and effectively to needs, and customizing services and products as appropriate Ability to work with senior management in a dynamic environment Ability to make things happen by being proactive and eager to complete tasks on time Work both independently and as a team-member Strong planning, organizational, analytical thinking, and problem-solving skills Ability to work on special projects with low- to moderate-level of complexity Ability to support multiple tasks and activities simultaneously Preferred Education, Experience, & Skills Experience maintaining, developing, and updating plans, procedures, processes and/or other guidance documents Experience with hosting virtual and in-person meetings, including scheduling and logistics support Experience with SharePoint and Jira applications Pay Information Full-Time Salary Range:
$96470 - $164010 Please note:
This range is based on our market pay structures.
However, individual salaries are determined by a variety of factors including, but not limited to:
business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee
Benefits:
At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being.
Regular employees scheduled to work 20
hours per week are offered:
health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance.
We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance.
Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave.
Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards.
Other incentives may be available based on position level and/or job specifics.
About BAE Systems Intelligence & Security BAE Systems, Inc.
is the U.
S.
subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services.
Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems.
Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions.
As you develop the latest technology and defend national security, you will continually hone your skills on a team--making a big impact on a global scale.
At BAE Systems, you'll find a rewarding career that truly makes a difference.
Intelligence & Security (I&S), based in McLean, Virginia, designs and delivers advanced defense, intelligence, and security solutions that support the important missions of our customers.
Our pride and dedication shows in everything we do--from intelligence analysis, cyber operations and IT expertise to systems development, systems integration, and operations and maintenance services.
Knowing that our work enables the U.
S.
military and government to recognize, manage and defeat threats inspires us to push ourselves and our technologies to new levels.
Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong.
We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive.
We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change.
Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
8 Rockville, MD Rockville, MD Full-time Full-time $96,470 - $164,010 a year $96,470 - $164,010 a year 2 days ago 2 days ago 2 days ago Job Description BAE Systems is seeking an experienced, highly organized, and enthusiastic Functional Administrative Support Specialist for their Program Management Office to assist in a variety of tasks for our US Navy Strategic Systems Program contract.
The selected candidate will be assisting with meetings, conferences, workshops, and events, as well as assisting with travel planning/expenses and other administrative duties as assigned.
Duties and routine tasking include but not limited to:
Overall coordination of other administrative assistants supporting the program, to include ongoing or required training Maintain program organization charts Coordinating the update of all required presentation material Schedule meetings, conferences, workshops and events (to include event logistics) Host WebEx and Microsoft Teams meetings as well as prepare and present materials Assist with hosting conferences, events and workshops Taking meeting minutes and action items (to include post-meeting action item tracking) Review processes and policies pertaining to administrative support and advocate for disposition Support and lead onboard activities for new hires in all program areas and maintain the accuracy of tools and checklists that support onboarding Assist with internal office and cubicle moves, as well as maintaining the office seating charts Assist with submitting visit requests in support of customer meetings, training events, and conferences Assist with updating internal work instructions and supporting other administrative functions as needed Coordinate and track completion of monthly building Safety Walkthroughs (to include reporting) Create and track miscellaneous equipment and software purchase orders and communicate status with requesting activities Required Education, Experience, & Skills Minimum education and related/relevant work experience required:
HS diploma and at least 10 years of related/relevant work experience.
This will include a high level of proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, Visio, and Outlook) and basic proficiency with online meeting tools (WebEx, Microsoft Teams).
Additional skills/experience required:
Excellent written and oral communication skills Ability to understand quickly and effectively explain complex concepts and processes Ability to work well with cross-functional teams and promote collaboration across organizational boundaries Ability to influence and resolve differences across organizational boundaries Ability to provide exceptional customer support to internal and external customers by understanding and anticipating their needs and concerns, responding promptly and effectively to needs, and customizing services and products as appropriate Ability to work with senior management in a dynamic environment Ability to make things happen by being proactive and eager to complete tasks on time Work both independently and as a team-member Strong planning, organizational, analytical thinking, and problem-solving skills Ability to work on special projects with low- to moderate-level of complexity Ability to support multiple tasks and activities simultaneously Preferred Education, Experience, & Skills Experience maintaining, developing, and updating plans, procedures, processes and/or other guidance documents Experience with hosting virtual and in-person meetings, including scheduling and logistics support Experience with SharePoint and Jira applications Pay Information Full-Time Salary Range:
$96470 - $164010 Please note:
This range is based on our market pay structures.
However, individual salaries are determined by a variety of factors including, but not limited to:
business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee
Benefits:
At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being.
Regular employees scheduled to work 20
hours per week are offered:
health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance.
We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance.
Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave.
Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards.
Other incentives may be available based on position level and/or job specifics.
About BAE Systems Intelligence & Security BAE Systems, Inc.
is the U.
S.
subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services.
Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems.
Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions.
As you develop the latest technology and defend national security, you will continually hone your skills on a team--making a big impact on a global scale.
At BAE Systems, you'll find a rewarding career that truly makes a difference.
Intelligence & Security (I&S), based in McLean, Virginia, designs and delivers advanced defense, intelligence, and security solutions that support the important missions of our customers.
Our pride and dedication shows in everything we do--from intelligence analysis, cyber operations and IT expertise to systems development, systems integration, and operations and maintenance services.
Knowing that our work enables the U.
S.
military and government to recognize, manage and defeat threats inspires us to push ourselves and our technologies to new levels.
Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong.
We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive.
We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change.
Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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