HR Assistant

Company Name:
Arena Technical Resources, LLC
Job
Description:
We are seeking anAssistantthat will provide primary support to ourAccounting/Finance/HRManager, including:
1. traditional day-to-day office duties,
2. providing accounting/financial support and data entry,
3. provide HR support and
4. supporting the general administration of a growing business.--
-
Example Responsibilities:
-Data Entryfor time andleave trackinginto excel, web-portals, andQuickbooks
- Collect and process all new employee documents
- Collect necessary forms and conduct pre-employment background authorizations, drug screens, and E-verify employment authorizations
- Process all employment verifications
- Access client systems to collect employee time
- Filing of vendor and client information and personnel/HR info
- Distributes employee communication, notices, and reminders
- Receives and distributes communications, collecting and mailing correspondence and copying information as needed.
- Receives and sorts mail, office and kitchen supplies
- Maintains supplies (office, kitchen, snacks, drinks) by checking stock to determine inventory levels; anticipating requirements placing and expediting orders, verifying receipt, stocking items and delivering supplies to work stations.-
- Orders office supplies
- Responsible for greeting and handling incoming guests
- Manages, monitors and administers the conference room schedules
- Sets up conference rooms and equipment for meetings and training
- Orders lunches for meetings-(i.e. Dev lunch, partner meetings, lunch and learn) and trainings
- Deals with queries from the public and customers
- Ensures knowledge of staff movements in and out of the organization
- Provide support for special projects as needed
- Provide assistance in preparing documents and reports
- Gathers and maintains laptop, monitor and associated equipment serial numbers; keeps in a report
- Assists with event planning and implementation
- Tidy and maintain the reception, conference and kitchen area
- Demonstrates the ability to handle multiple tasks with little or no supervision
- Various ad hoc tasks as assigned. -
-
Skills and Abilities
-Requires excellent word processing and excel skills. Also requires a solid IT understanding so that general inquiries can be handled thru multiple data systems.
-Strong organization skills and attentive to detail.
-Requires an ability to handle multiple tasks in a fast paced environment.
-Requires an ability to understand objectives of work assigned in order to revise/adjust workload to address and prioritize immediate needs.
-Requires a flexible attitude with respect to working hours.
-Requires the ability to handle confidential information.
Qualifications:
-High School Diploma or Bachelors Degree
- Knowledge of administrative and clerical duties
- Knowledge of computers and relevant software procedures
- Knowledge of customer service principles and practices
- Ability to lift approximately 15-20 pounds
- Excellent verbal and written communication skills.
- Excellent professional personal presentation
- Excellent organization and planning skills
- Must be a self starter, self-sufficient and possess a positive attitude
- Ability to interface well with all departments within the company and to represent the respective executive officer in a highly professional manner-
- Must be able to maintain the highest level of confidentiality.---Ability to handle sensitive material concerning the organization and the executive''s role within the organization
- Ability to multi-task
- Attention to detail
- Initiative
- Reliability
- Requires proven ability to work well independently or as part of a team.
- Candidate must have the proven ability to manage time while working on a variety of tasks
Job
ID 6170
Job
Title HR Assistant
Job
Location Rockville, MD
Contract
Pay Rate 12.00
- 14.00
Annual
Pay Rate -
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